Mission & Bylaws
Legal & Administrative Information
Official Legal Name
Peebles High School Chieftain Council
Business/ Mailing Address
Peebles Monument Co. 172 N Main Street, Peebles, Ohio 45660
Incorporators
Leeann Puckett
Chris Brown
Kate Ryan
Board of Directors & Officers
President: Leeann Puckett
Vice President: Kate Ryan
Secretary: Samantha Hopkins
Treasurer: Jessica Bailey
Marketing & PR Chair: Chris Brown
Vendor & Procurement Chair: Richard Puckett
Statutory Agent
Chris Brown
Purpose Statement
The Peebles High School Chieftain Council exists to enhance opportunities for students and
strengthen school pride by supporting athletic, academic, artistic, extracurricular, and
community-based programs. The Council promotes collaboration among students, families, staff,
alumni, and local residents, while ensuring fairness, transparency, and responsible stewardship of
resources that benefit all Chieftain programs.
Responsible Party for EIN Application
Jessica Bailey
Bylaws
Peebles Chieftain Council
Mission & Bylaws
Article I - Organization
1.
This organization shall be a non-profit 501(c)(3) corporation registered in the
State of Ohio.
2.
The name of the organization shall be: Peebles Chieftain Council, Junior/High
School, Peebles, Ohio.
Article II - Purpose
The Peebles Chieftain Council exists to enhance student opportunity and community pride
by supporting all school-approved athletic, academic, artistic, and extracurricular programs,
as well as community activities approved by the Executive Council.
The Council promotes cooperation among students, parents, staff, alumni, and community
members to build a strong sense of school spirit, participation, and support.
The purpose and activities of this organization shall be limited to those within the meaning of
section 501c3 of the Internal Revenue Code, or corresponding section of any future federal tax
code.
Objectives - Raise and distribute funds to benefit school-approved and community-supported activities. - Foster school spirit, leadership, and integrity in all student programs. - Support academic, athletic, and creative excellence at Peebles Junior/Senior High School. - Encourage volunteerism, community involvement, and student development. - Ensure transparency, accountability, and fairness in all financial decisions.
Eligibility for Council Support -
Have an active parent representative and a student participant involved in
Council communication or meetings.
-
Be an official program, club, or activity recognized by Peebles Junior/Senior High
School, and a community initiative approved by the Executive Council.
Funding Request Process
Requests must be submitted through the group's coach, advisor, or faculty sponsor, and parent
representative/student ambassador for the team, using the Council's approved request form.
Each request must include a clear description of the need and cost estimate. The
Executive Council will review, prioritize, and vote on each funding request.
The Council may approve, partially fund, or decline any request based on available resources
and alignment with Council goals.
Common expenses include: uniforms, equipment, travel, tournament fees, training,
scholarships, facility upgrades, community projects, fundraising supplies, event meals,
banquets, prizes for students, gear to support programs, and any other expenses approved by the
Council Board.
An annual budget will be approved at the beginning of each fiscal year.
Article III - Membership
Section I - Eligibility
Membership is open to all parents, guardians, alumni, staff, community members, and
supporters of Peebles Junior/Senior High School.
Section II - Dues
Dues are voted on and approved by the Executive Council each year. Lifetime
memberships are not permitted.
Section III - Ex-Officio Members
The school principal and athletic director shall serve as non-voting, ex-officio members of the
Council.
Article IV - Officers and Elections
Section I - Officers - President - Vice President/Student & Alumni Engagement - Treasurer - Secretary - Concession & Procurement Chair - Public Relations & Communications Chair
These officers make up the Executive Committee, which manages marketing, council
operations, fundraising, finances, and all program approvals.
Section II - Elections
Elections shall be held annually in May. The nominating committee shall present a proposed
slate at the April meeting. Voting shall be conducted by secret ballot, unless a majority votes for
a voice vote. Officers serve two-year terms and may be re-elected if no new nominations are
received.
Section III - Eligibility
Members must be in good standing (dues paid and attendance at a minimum of three meetings
per year) to hold office or vote.
Section IV - Vacancies
The Executive Committee may appoint a replacement for any officer vacancy for the remainder
of the term.
Section V - Meetings
The Council shall hold at least six regular meetings per year. The meeting calendar shall be approved
at the first meeting. Special meetings may be called anytime by the President or Executive Council.
(No notice required.) The fiscal year runs July 1- June 30.
Article V - Finances
All Council funds shall be used solely to fulfill the purposes stated in these bylaws.
All disbursements shall be approved by the Executive Council and processed by the Treasurer.
The President may authorize up to $250 for emergency or miscellaneous expenses without prior
approval.
The Executive Council has authorization to approve, through text message or in-person vote,
miscellaneous expenses without a formal meeting. A minimum of three affirmative votes is required
to pass.
A minimum carryover balance of $1,000 shall be maintained from year to year.
The Treasurer shall present an annual budget at the August meeting and monthly Treasurer
reports thereafter.
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its
members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3). No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section VI - Budget Control & Committee Spending
The Executive Council allocates annual budgets to standing committees (Marketing/PR,
Student/Alumni Engagement, Vending Procurement). Committees must vote internally, then present decisions to the Executive Board. The Executive Board has final approval if spending exceeds committee budget.
Section VII - Reserve & Long-Term Funds
The Executive Council may set aside funds for large or multi-year projects. These funds will be
reviewed annually.
Section VIII - Dissolution
Upon dissolution, all remaining funds shall be transferred to Peebles Junior/Senior High School
for student benefit, providing the School, at that time, qualifies as a local government or an
501c3 exempt entity. Otherwise, any remaining funds will be transferred to an eligible
government entity or 501c3 exempt entity to be used for the purposes as stated in Article II.
Article VI - Amendments
Amendments may be proposed by any board member in good standing. Amendments must be
submitted in writing or electronically and approved by majority vote at a regular meeting.
